Meta Title: How to Add Shopify Staff Accounts in 2025 – Updated & Easy Guide
Meta Description: Learn how to create and invite staff accounts on Shopify in 2025. Updated step-by-step tutorial with screenshots. Managed by experts at e-commerzz.com – your trusted eCommerce partner.
Introduction: Empower Your Shopify Store Team in 2025
As your Shopify business scales, collaborating with virtual assistants, developers, and marketers becomes necessary. However, giving the right level of access is crucial for protecting sensitive data. Shopify’s 2025 update brings a smarter, more secure interface for creating and managing staff accounts.
This detailed guide explains how to add staff accounts to your Shopify store using the latest features and permission controls introduced in 2025.
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Step-by-Step: How to Add Staff Accounts in Shopify (2025 Update)
Step 1: Log Into Your Shopify Admin Panel
Start by logging in to your Shopify store using the store owner’s credentials. Only the account owner or users with full permissions can create staff accounts.
Step 2: Access Users and Permissions
From your admin dashboard:
- Click on “Settings”
- Select “Users and Permissions” from the updated 2025 sidebar menu
This section now features a more intuitive layout and improved permission controls compared to previous years.
Step 3: Click “Add Staff”
Click the “Add staff” button to open the staff invitation form.
You’ll be asked to provide:
- First Name
- Last Name
- Email Address
Make sure to input the correct email, as the invite will be sent directly there.
Step 4: Assign Roles and Permissions
Shopify’s new granular permissions system lets you select specific areas of access, including:
- Orders
- Customers
- Products
- Apps
- Store settings
- Billing and Payouts
- Marketing and Analytics
Choose only the permissions the team member needs to perform their role effectively.
Pro Tip: Assign only the necessary access levels to protect store data and maintain a secure environment.
Step 5: Send the Invite
Once you’ve customized permissions, click “Send Invite.”
The staff member will receive an email with instructions to accept the invitation. They must complete this process within 7 days, or the invite will expire.
Step 6: Monitor and Manage Staff
After the user accepts the invitation:
- Their account will appear in the “Users and Permissions” dashboard
- You can edit their access, reset their password, or remove them at any time
In 2025, Shopify has also introduced enhanced activity logs so you can track what each staff member is doing—adding a new layer of operational transparency.
What’s New in Shopify Staff Management (2025 Edition)
Here are some of the important updates to be aware of:
1. Two-Factor Authentication (2FA) is Mandatory
All staff accounts must enable 2FA for login. This is now enforced platform-wide to enhance security.
2. Enhanced Role-Based Permissions
Shopify now allows you to create custom roles by combining specific permissions, giving you more control over access.
3. Improved Audit Logs
Shopify stores now maintain more detailed logs of staff activity, allowing better management and accountability.
Mistakes to Avoid When Adding Staff
Here are common errors to steer clear of:
- ❌ Giving full access to temporary staff or freelancers
- ❌ Forgetting to remove access after offboarding
- ❌ Using shared login credentials
- ❌ Skipping the 2FA setup
Secure delegation is key to running a professional Shopify store.
Let e-commerzz.com Handle It for You
Feeling overwhelmed with staff management or Shopify technicals? Let the experts handle it.
e-commerzz.com specializes in Shopify store setup, optimization, staff account management, and everything in between. From choosing the right permission sets to managing multi-store operations, we provide tailored solutions that save time and prevent costly mistakes.
With our proven experience, clear communication, and dedication to quality—you’re in safe hands.
Final Thoughts
Setting up Shopify staff accounts properly is a critical step for growth in 2025. Thanks to Shopify’s improved admin features, you now have better tools to control access, increase security, and improve productivity.
Need help managing your Shopify store or staff setup? Contact e-commerzz.com today and let us take care of the technical side—while you focus on scaling your brand.